add email signature in outlook office 365 for all users

This problem is so common that a healthy ecosystem of third party solutions evolved over the years, with products from the likes of Exclaimer and CodeTwo filling the need.īut perhaps there is now hope for the organizations who don’t have the budget for third party solutions. The only persistent email signature is the one stored in OWA, but that signature is not utilized by other Outlook clients.Įxchange’s own native capabilities to insert email signatures using mail flow rules is quite limited, and often less desirable than just letting end users manually deal with it. And to make matters worse, each time a new email profile is created the signature needs to be recreated as well. And that’s not mentioning third party clients as well, such as the iOS mail app.Įach Outlook client has its own email signature settings. These days, our end users can use Outlook (desktop), Outlook (mobile), and Outlook (on the web, aka OWA) to access their email. Microsoft’s mail app is also available for macOS, and there are some major differences between it and the Windows version.One of the long-standing end user complaints with Exchange Server and Exchange Online is managing email signatures. Pick the desired signature for new messages and replies/forwards.Use the drop-down menu next to “e-mail account” and select the account you want to associate the sig with.Here’s how to choose a different default signature:

The Windows version of Outlook lets you store multiple signatures and associate them with different mail accounts. Make your edits or replace it with a new one.Luckily for you, the instructions below show exactly what you need to do: Since its initial release, Outlook for Windows was redesigned multiple times, and even something as basic as adding a sig is done differently in the latest version than in earlier versions. The first version of Microsoft Outlook for Windows was released in the 90s, and it came bundled with Word and other office applications that we now all know and use.

Add email signature in outlook office 365 for all users